PVMA Event Attendee Policies / Conference Terms & Conditions

Registration Cancellation/Transfer Policy

Cancellation of an Attendee’s registration on or before April 25, 2022 results in a full refund of the paid registration fee. On or after April 26, 2022, PVMA will assess an administrative fee of $100 from the refund. An Attendee may also transfer the full amount to the Three Rivers Veterinary Symposium – Nov. 11-13 or donate the remainder of the refund to Animal Care PA. 

Code of Conduct

PVMA has zero-tolerance for any form of discrimination, intimidation, or harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior of harassment, intimidation, or discrimination in any form, please, notify a PVMA staff member or a PVMA Board Member. If you see something, say something.

  • Verbal abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or another meeting guest.
    • Examples of verbal abuse include but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin, inappropriate use of nudity and/or sexual images in public spaces or presentations, or threatening or stalking any attendee, speaker, volunteer, exhibitor, staff member, service provider, or another meeting guest.
  • Disruption of presentations during sessions or at other events organized by PVMA throughout the virtual or on-site meeting. All participants must comply with the instructions of the moderator and any event staff.
  • Presentations, postings, and messages should not contain promotional materials, special offers, job offers, product announcements, or solicitations for services. PVMA reserves the right to remove such messages and potentially ban the sources of those solicitations.
  • Participants should not copy, take screenshots, or record the content of any presentation, Q&A session, or any chat room activity that takes place in the virtual space.
  • Participants may not share event login credentials with other individuals.

PVMA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and PVMA reserves the right to prohibit attendance at any future meeting, virtually or in person.


Safety & Health Information for On-Site Attendees at Hershey Lodge

PVMA has taken preventive measures to reduce the spread of communicable disease at our upcoming 2022 Keystone Veterinary Conference (KVC). We are collaborating extensively with the conference venue to ensure that precautions will be in place for this in-person meeting. The health and safety of all attendees is our top priority.


Masks at the Conference

Due to updated CDC guidelines, PVMA will follow the Dauphin County COVID-19 County Check for recommendations on mask usage.  Attendees may choose to mask at any time and PVMA recommends attendees not participate in the conference if experiencing COVID-19 symptoms, exposure to someone, or a positive test Disposable face masks will be available at registration.

Contact PVMA Membership at Membership@PaVMA.org or call 717.220.1437 to confirm registration updates and any questions.


Continued Planning and Updates

PVMA is continuing to develop onsite protocols for seating, signage, meals, and other events during the Keystone Veterinary Conference. As PVMA leaders continue to watch how COVID-19 and the variants are affecting Dauphin County, this can cause any of the safety measures to change. Any changes will be added to this webpage and communicated in attendee emails.


Data Protection

PVMA reserves the right to provide a list of registered Attendees’ names and emails to the 2022 KVC Sponsors & Exhibitors. Registrants who do not wish to receive communications, please contact the KVC organizers at Info@PaVMA.org.


Media Consent

PVMA reserves the right to use any Attendee’s photograph obtained during KVC in any pictorial medium of any nature whatsoever for trade, advertising, publicity, and otherwise, without compensation to the Attendee, and all rights titled and interest-bearing (including all worldwide copyrights therein) will be PVMA’s sole property, free of any claims of the Attendee or any persons deriving any rights or interest from the Attendee.