PVMA Event Attendee Policies / Conference Terms & Conditions

Registration Cancellation/Transfer Policy

Cancellation of an Attendee’s registration on or before the Friday prior to the conference date (more than 5 business days) results in a full refund of the paid registration fee. On or after the Friday prior to the conference date (less than 5 business days), PVMA will assess an administrative fee of $100 from the refund. An Attendee may also transfer the full amount to another PVMA conference registration or donate the remainder of the refund to Animal Care PA.  

Code of Conduct

PVMA has zero tolerance for any form of discrimination, intimidation, or harassment by participants or our staff at our meetings. If you experience harassment or hear of any incidents of unacceptable behavior of harassment, intimidation, or discrimination in any form, please notify a PVMA staff member or a PVMA Board Member. If you see something, say something. 

  •  Verbal abuse of any attendee, speaker, volunteer, exhibitor, staff member, service provider, or another meeting guest. 
    • Examples of verbal abuse include but are not limited to, verbal comments related to gender, sexual orientation, disability, physical appearance, body size, race, religion, national origin; inappropriate use of nudity and/or sexual images in public spaces or presentations; or threatening or stalking any attendee, speaker, volunteer, exhibitor, staff member, service provider, or another meeting guest. 
  • Disruption of presentations during sessions or at other events organized by PVMA throughout the virtual or onsite meeting. All participants must comply with the instructions of the moderator and any event staff. 
  • Participants should not copy, take screenshots, or record the content of any presentation, Q&A session, or any chat room activity that takes place in the virtual space. 
  • Participants may not share event login credentials with other individuals. 

PVMA reserves the right to take any action deemed necessary and appropriate, including immediate removal from the meeting without warning or refund, in response to any incident of unacceptable behavior, and PVMA reserves the right to prohibit attendance at any future meeting, virtually or in person. 

Safety & Health Information for Onsite Attendees 

PVMA has taken preventive measures to reduce the spread of communicable diseases at our upcoming conferences and in-person/onsite programs. We are collaborating extensively with the venue to ensure that precautions will be in place for this in-person meeting. The health and safety of all attendees are our top priority.  

By registering, you are voluntarily assuming the potential risks of exposure to or being infected by COVID-19 in attending an in-person/onsite event and hold harmless PVMA, its employees, and representatives of and from any injury to me resulting from being exposed to or infected by COVID-19 in connection with my attendance to a PVMA event.  

Masks at the Conference

Due to updated CDC guidelines, PVMA will follow the CDC Know Your COVID-19 Community Check for community county levels and mask usage recommendations. Attendees may choose to mask at any time and PVMA recommends attendees not participate in the conference if experiencing COVID-19 symptoms, exposure to someone who has tested positive for COVID-19, or a positive test. Disposable face masks will be available at registration.  

Contact PVMA Membership at Membership@PaVMA.org or call 717.220.1437 to confirm registration updates and any questions.

Continued Planning and Updates

PVMA is continuing to develop onsite protocols for seating, signage, meals, and other events during the in-person/on-site event. As PVMA leaders continue to watch how COVID-19 and the variants are affecting the location County, this can cause any of the safety measures to change. Any changes will be added to this webpage and communicated in attendee emails. 

Data Protection

PVMA reserves the right to provide a list of registered Attendees’ names and emails to the event sponsors and exhibitors. Registrants who do not wish to receive communications or wish to opt out of communications via the conference app, please contact PVMA event organizers at Membership@PaVMA.org 

Media Consent

PVMA reserves the right to use any Attendee’s photograph obtained during the event in any pictorial medium of any nature whatsoever for trade, advertising, publicity, and otherwise, without compensation to the Attendee, and all rights titled and interest-bearing (including all worldwide copyrights therein) will be PVMA’s sole property, free of any claims of the Attendee or any persons deriving any rights or interest from the Attendee.  

PVMA reserves the right to modify these policies and procedures at any time. Changes or updates will be provided in bold to alert attendees and potential attendees when items have been updated.