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Exhibitors/Sponsors Options For Keystone Veterinary Conference

August 15-18, 2019

Hershey Lodge - Hershey, Pennsylvania

Keystone Veterinary Conference (KVC) is a regional veterinary conference that offers high-quality continuing educational topics with nationally recognized speakers in a state-of-the-art setting. Keystone

Veterinary Conference will host the following tracks:

  • Companion Animal
  • Production Animal
  • Equine
  • Veterinary Technology
  • Professional Development
  • Integrative Medicine
  • Wet Lab
  • Exotics and more!

For the most up-to-date information and available speaker sponsorships, visit

Exhibit Information & Hours


Exhibit Set-Up: 12:30-4:30 pm

Opening Reception: 5:00-6:30 pm



Marketplace Open: 7:00 am-5:00 pm



Marketplace Open: 7:00 am-1:00 pm

Exhibit Dismantle: 1:00 pm-3:00 pm


Exhibitor Service Kit

Upon receipt and payment of your exhibit contract, a confirmation email, and a complete exhibitor manual from the exposition company will be sent. The manual will offer you services such as electricity, furniture, accessory items, warehouse/drayage/shipping service, carpenter labor, and special signs.

Exhibit Space Assignment

Booths are reserved on a first-come, first-served basis. Please indicate your top four choices on the contract on page 13. Please include any specific space requirements (i.e. companies you would not like to be positioned near) on the enclosed Contract for Exhibit Space. Every effort will be made to accommodate booth location requests. Contracts will not be processed without full payment.

Exhibit Only Rates

  • $1,600 Veterinary-related product or service companies
  • $900 PVMA endorsed service companies/PVMA Active Members
  • $750 Non-profit/non-commercial organizations (booths will be assigned and cannot be chosen)

Exhibit Description

All exhibiting companies will receive:

  • One 8’ x 10’ booth space with one 6’ draped and skirted table
  • 2 chairs
  • Identification sign
  • Complimentary registration for two company representatives (includes happy hour on Thursday, continental breakfast, breaks, and lunch on Friday and Saturday)
  • Recognition in Keystone Veterinarian, PVMA’s quarterly magazine
  • Attendee list provided before (upon request) and after conference

Exhibit Cancellation Policy

Exhibitors will incur a cancellation fee of $150 if the cancellation is received in writing before July 1, 2019. Refunds will not be issued after this date.


The Keystone Veterinary Conference will provide you with the opportunity to connect with:

  • Veterinarians
  • Certified Veterinary Technicians
  • Veterinary Assistants
  • Veterinary Practice Managers
  • Veterinary Students
  • Veterinary Technology Students

Mark Your Calendar For These Important Dates

  • June 30, 2019: Last day to submit full payment or balance in order to keep assigned booth space
  • July 1, 2019: Last day to cancel reservation and receive refund (less $150 cancellation fee)
  • July 12, 2019: Cut-off date for hotel room reservation
  • July 15, 2019: Last day to submit artwork for advertisement in on site program
  • August 15, 2019: Exhibit set-up
  • August 17, 2019: Exhibit dismantle

Registration Packet

Registration packets are provided to all conference attendees at Keystone Veterinary Conference. You may increase your company’s visibility at the conference by submitting an insert to be included in the packet. Quantity: 800. Inserts need to be delivered to the PVMA office on or before July 31. Send inserts to PVMA, ATTN: Jaime Markle, 8574 Paxton Street, Hummelstown, PA 17036.

Cost is $500 per insert.

Bag Sponsor

Get your company recognized! PVMA will design a special graphic for KVC that includes your logo to be printed on attendees bags.

Cost of sponsorship is $4,000.

Hotel Information

The Hershey Lodge is one of the largest meeting resorts in the Northeast and has recently completed a major renovation. As a guest at the Lodge, you will enjoy a brand new indoor pool complex and outdoor pools, tennis courts, on-site miniature golf course and other recreational activities. Hershey’s location is ideal for exciting trips the many cultural, historical, educational, and entertaining attractions in the region. Please visit their website for more information on the Lodge and surrounding attractions.

Cost is $500 per insert.

Hotel Reservations

A block of rooms is being held at the Hershey Lodge. Please contact the hotel directly at  800.533.3131 to make your reservations. Please identify yourself as part of the PVMA group to obtain the discounted rates. All reservations must be made by July 12, 2019, and are available on a first-come, first-served basis. After this cutoff date, reservations may be made on a space and rate availability basis only. The group rate for this meeting is $270 single/double occupancy.

Sponsorship Opportunities

The Lightning Racer: $5,000 & above

Additional benefits:

  • Complimentary 8x10 booth
  • Two additional complimentary company representative registrations
  • Full color, half page ad in onsite program
  • Premium booth space in exhibit hall
  • One complimentary VIV registration
  • Banner ad on the KVC website
  • Registration packet insert
The Great Bear: $4,000

Additional benefits:

  • Complimentary 8x10 booth
  • One additional complimentary exhibitor registration
  • Full color, quarter page ad in onsite program
  • Premium booth space in exhibit hall
  • Banner ad on the KVC website
The Wildcat: $3,000

Additional benefits:

  • 30% discount on exhibit booth
  • Premium booth space in exhibit hall
  • One additional complimentary exhibitor registration
The Sooperdooperlooper: $2,000

Additional benefits:

  • 20% discount on exhibit booth
Fahrenheit: $1,000
Carousel: $500
Storm Runner: $250

All Sponsors Regardless of Their Sponsorship Level Will Receive:

  • Recognition in conference programs and promotional materials
  • Signage at the lecture room (for speaker sponsors) or at the event (break and social event sponsors) and outside exhibit hall
  • Recognition and link to company website on the KVC website,
  • Verbal acknowledgement prior to the start of the presentation (speaker sponsors) 


For more information, review our Corporate Sponsorship Brochure.