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KVC Sponsorships
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KVC: august 16-19, 2018

Keystone Veterinary Conference (KVC) is a regional veterinary conference that offers high-quality continuing educational topics with nationally recognized speakers in a state-of-the-art setting. Keystone

Veterinary Conference will host the following tracks:

  • Companion Animal
  • Production Animal
  • Equine
  • Veterinary Technology
  • Practice Management
  • Integrative Medicine
  • Wet Labs
  • Exotics and more!

For the most up-to-date information and available speaker sponsorships, visit KeystoneVetConference.org.


Exhibit Information

Exhibit Hours:

THURSDAY, AUGUST 16

Exhibit Set-Up: 12:00-4:00 pm

Marketplace Open: 4:00-6:00 pm

FRIDAY, AUGUST 17

Marketplace Open 7:00 am-6:30 pm

Happy Hour: 5:00-6:30 pm

SATURDAY, AUGUST 18

Marketplace Open 7:00 am-1:00 pm

Exhibit Dismantle: 1:00 pm-5:00 pm

Exhibitor Service Kit

Upon receipt and payment of your exhibit contract, a confirmation email, exhibitor badge form, exhibitor information sheet, and a complete exhibitor manual from the exposition company will be emailed to each exhibitor. The manual will offer you services such as furniture, accessory items, warehouse/ drayage/shipping service, carpenter labor, and special signs.

Exhibit Space Assignment

Booths are reserved on a first-come, first-served basis. Please indicate your top four choices on the contract on page 13. Please include any specific space requirements (i.e. companies you would not like to be positioned near) on the enclosed Contract for Exhibit Space. Every effort will be made to accommodate booth location requests. Contracts will not be processed without full payment.

Exhibit Only Rates

  • $1,600 Veterinary-related product or service companies
  • $900 PVMA endorsed service companies/PVMA Active Members
  • $750 Non-profit/non-commercial organizations (booths will be assigned and cannot be chosen)

Exhibit Description

All exhibiting companies will receive:

  • One 8’ x 10’ booth space with one 6’ draped and skirted table
  • 2 chairs
  • Identification sign
  • Complimentary registration for two company representatives (includes happy hour on Thursday, continental breakfast, breaks, and lunch on Friday and Saturday)
  • Recognition in keystone veterinarian, PVMA’s quarterly magazine
  • Attendee list provided before (upon request) and after conference

Exhibit Cancellation Policy

Exhibitors will incur a cancellation fee of $150 if the cancellation is received in writing before July 1, 2018. Refunds will not be issued after this date. 


Attendance

The Keystone Veterinary Conference will provide you with the opportunity to connect with: 

  • Veterinarians
  • Certified Veterinary Technicians
  • Veterinary Assistants
  • Veterinary Practice Managers
  • Veterinary Students
  • Veterinary Technology Students

Mark Your Calendar For These Important Dates:

June 30, 2018 Last day to submit full payment or balance in order to keep assigned booth space
July 1, 2018  Last day to cancel reservation and receive refund (less $150 cancellation fee) 
July 10, 2018 Cut-off date for hotel room reservation
July 16, 2018 Last day to submit artwork for advertisement in onsite program
August 11, 2018 Exhibit set-up
August 12, 2018 Exhibit dismantle 

 


Registration Packet

Registration packets are provided to all conference attendees at Keystone Veterinary Conference. You may increase your company’s visibility at the conference by submitting an insert to be included in the packet. Quantity: 800

Cost is $500 per insert.


Bag Sponsor

Get your company recognized! PVMA will design a special graphic for Spring Clinic that includes your logo to be printed on attendees bags.

Cost of sponsorship is $3,000.


Hotel Information

The Hershey Lodge is one of the largest meeting resorts in the Northeast and has recently completed a major renovation. As a guest at the Lodge, you will enjoy a brand new indoor pool complex and outdoor pools, tennis courts, on-site miniature golf course and other recreational activities. Hershey’s location is ideal for exciting trips the many cultural, historical, educational, and entertaining attractions in the region. Please visit their website for more information on the Lodge and surrounding attractions.

Cost is $500 per insert.


Hotel Reservations

A block of rooms is being held at the Hershey Lodge. Please contact the hotel directly at 800.533.3131 to make your reservations. Please identify yourself as part of the PVMA group to obtain the discounted rates. All reservations must be made by July 16, 2018, and are available on a first-come, first-served basis. After this cut-off date, reservations may be made on a space and rate availability basis only. The group rate for this meeting is $265 single/double occupancy.


Sponsorship Opportunities

The Nittany Lion: $4,000 and Above

Additional benefits:

  • Complimentary tabletop display
  • 1 additional company representative registration
  • 1 complimentary VIV registration
Old Main: $3,000

Additional benefit:

  • 75% off of exhibit booth fee
Bag Sponsor: $3,000

Additional benefits:

  • Your logo on the bag distributed to all attendees
  • 75% off of exhibit booth fee
The Creamery: $2,000

Additional benefit:

  • 50% off of exhibit booth fee
Agricultural Arena: $1,000
Bryce Jordan Center: $500
Blue Band: $250

All Sponsors Regardless of Their Sponsorship Level Will Receive:

  • Recognition in meeting programs and promotional materials (as the sponsorship is confirmed)
  • Signage at the lecture room (for speaker sponsors) or the event (break and luncheon sponsors) and outside the exhibit hall
  • Verbal acknowledgement prior to the beginning of the presentation (speaker sponsors)
  • Recognition on PAVMA.org

 

For more information, review our Corporate Sponsorship Brochure.